Smart Record

Smart Record Overview

Smart Record is a digital record management software designed to replace conventional paper-based records with a system that supports online data collection and document storage. It aims to enhance an organization's efficiency and ensures compliance by enabling secure and organized record management. This software addresses the entire lifecycle of records, from creation and indexing to access control and advanced search functionalities.

"Smart Record digitizes paper-based record creation or data collection, offering a solution that is not only user-friendly but also enhances operational capabilities through its diverse set of features."

Record Management Features

• Online Form Builder: Allows the creation of dynamic templates, importing content from Excel, or using pre-built templates with over 36 field types.
• Conditional Formatting: Templates can be configured with conditional requirements or field validations for efficient data entry.
• Smart Integration: Provides capabilities to integrate Bluetooth or IoT enabled devices into records for improved data collection and accuracy.
• Advanced Search: Features to enable enhanced record searchability using specific keywords, tags, record status, dates, etc.
• Dashboard and Reporting: Comes with a dashboard and reporting tools that aid in regulatory compliance monitoring and trends.
• Data Backup and Export: Facilitates backing up of digital records locally and exporting in Excel, CSV, and PDF formats.
• Offline Record Keeping: Supports generation of records offline with an auto-sync feature when an online connection is re-established.
• Audit Log: Real-time access to transactions in record keeping, ensuring accountability and transparency.

Usage and Applications

Smart Record is versatile, catering to various needs across different industries. It can be used by organizations requiring a robust record management system for maintaining compliance with regulatory standards. For instance, food safety and quality management heavily rely on traceability and audit trails, for which Smart Record provides effective solutions.

"Smart Record's traceability feature allows tracking and tracing of transactional data to identify and quickly respond to any safety and quality issues."

Businesses benefit from the software's ability to maintain program compliance, with features such as centralized document control and task management. Additionally, the offline record generation capability makes it practical for environments with intermittent internet connectivity, ensuring that record-keeping can continue without disruption.